Sharing your workspace

Learn how to effectively share and access knowledge in Notion, including how to create and find content using the sidebar, search, and Q&A.

  • The Notion sidebar contains three sections — teamspaces, shared, and private, each with its own purpose and level of access.

  • Find knowledge in three ways:

    • Skim top-level pages → best for looking through a wiki or onboarding to a team.

    • Search → when you know the doc you’re looking for.

    • Q&A → when you have a question or want AI to synthesize an answer.

  • Content can move throughout your sidebar as you work on it. For example, draft a doc in private, share it with reviewers, then move it to the docs database.

  • Sharing in Notion is granular and can be managed with great detail, enabling users to control who sees what content.


Share this episode with your team

Once your workspace is set up, share this guide with your team. It will help them navigate the sidebar and start creating and linking content.