Your Notion data will always be backed up in the cloud, but you can also export all of it at once should you need local copies for safekeeping. Export lets you download all your pages as HTML, Markdown, or CSV (for databases), and any files/images you've uploaded, too.
If you're on a Business Plan or Enterprise Plan, you can also export your entire workspace to PDF, which can be helpful for legal and compliance backups.
Settings & membersat the top of your left-hand sidebar. Select
Settingsin the sidebar of that window.
Scroll down and click the
Export all workspace contentbutton.
You'll receive an email from Notion with a link to download your file(s). The link will expire after 7 days.
Note: You can only export your workspace on desktop or browser, not mobile.
Your trash doubles as a sort of archive, where you can easily recover pages you've deleted.
To restore pages, go to
Trash, find the page you're looking for, and click on the curved arrow icon next to it. Your page will return to where it was last in your workspace.
You can view and restore past versions of any Notion page for up to 7 days (extended for paid plans). Learn more about page history here →
•••menu at the top right of any Notion page. Choose
To recover only specific content blocks from a previous version, click on that version, copy the content you want using
cand paste it into your current page.
You can also restore an entire past version so it becomes your current version. Click the blue button that says
Accidents happen! If you accidentally delete a page, a workspace, or even your entire account, we can help. We keep backups of our database, which allows us to restore a snapshot of any page in the past 30 days if you need it.
Send us a message in Notion by clicking
?at the bottom right on desktop (or in your sidebar on mobile).
Or email us at firstname.lastname@example.org.
Oof, so sorry about this 😓 For particularly large workspaces, the
Export all workspace content function may have some trouble completing the export. We're investigating this issue and hope to have a resolution soon.
As a temporary workaround for this issue, you can export in smaller batches:
Navigate to a top-level page in your workspace
•••button at the top right of the page, then click
Export(you may not see this option if you're not an admin in the workspace)
Markdown & CSVor
HTMLas the export format, and turn on the
Repeat for any other important top-level pages in the workspace that you'd like to have a backup of
Please note that we keep per-minute backups on our servers, and can help with data recovery at any time at email@example.com. Thanks for your patience while we work on fixing this issue!
Not at the moment, but we're continuing to update our API, which may help to enable automatic backups in the future through integrations ⚙️ Learn more about our API here →
Note: Any migrated content will be duplicated to the new workspace and these pages sometimes have issues. For more information, click here.
Log into the account that has the workspace.
Consolidate all of your pages under one top-level page there.
Share this page with full access to the email address of the destination account.
Log into the destination account and navigate to the workspace switcher.
Access that shared top-level page.
Select all the sub-pages, click the
⋮⋮icon and select
Move To. (Note: you can only move sub-pages, you will not be able to move the top-level page.)
Select the destination workspace.
Voila! Your content has a new home ✨
There isn't a way to empty your trash all at once. It functions more like an archive where you can find and restore your deleted content. And you can always go into trash to delete pages permanently individually.