Getting started with Notion Calendar

Get started with Notion calendar to manage your work and life. Learn how to connect your personal and work calendars, Notion databases, and more.

6 min read
In this guide
  • Manage all your events in Notion Calendar
  • 5 steps to set up your Notion Calendar
  • A calendar linked to your most important work
  • Connect with team members in the office and globally
  • Use shortcuts for more efficient navigation
  • Linking databases to your Notion calendar
  • Personal task tracker
  • Product roadmap
  • Content calendar

Most calendar apps are standalone tools, disconnected from the places where you actually do your work and store your knowledge.

Notion Calendar is designed to allow you to manage all your commitments alongside where you do work.

Manage all your events in Notion Calendar

You already have tasks, projects, notes, and knowledge in Notion, and now you can add the layer of time.

Instead of having to manually add focus blocks, tasks, and work items from Notion to your Calendar, all you have to do now is connect a database or link a Notion page to an event.

Notion Calendar also syncs with Google Calendar so you can bring your personal and professional calendars into one app and spend less time juggling your commitments.

You’ll have full transparency to track your days and weeks without ever missing an important meeting.

In this guide, you’ll learn how to get started with Notion Calendar and some valuable tips and tricks.

5 steps to set up your Notion Calendar

It will only take five simple steps to get started with Notion Calendar.

  1. Download the desktop app — Notion Calendar is separate from the Notion app, so you’ll need to download the Notion Calendar app for Mac or Windows.

  2. Enable event notifications — When you enable notifications, you’ll get helpful reminders for upcoming events, including a countdown timer in your desktop menu bar.

  3. Connect calendar accounts — When you connect all your Google accounts, all events from these calendars will appear in your Notion Calendar. You can hide calendars as needed.

  4. Link your Notion workspace — Follow the steps to link Notion Calendar to your workspace.

  5. Add Notion databases — With workspaces connected, you can start to add Notion databases to your calendar. Events will appear in your calendar for items in connected databases which have a time and date.

A calendar linked to your most important work

Currently, you might be managing your commitments in a separate calendar app where you need several calendars. If you already use Notion for task management and knowledge, Notion Calendar is a seamless way to connect your events with contextual information.

Once you have all your calendars and databases connected, you can schedule meetings, add events that are connected to your Notion databases, and link Notion pages to events to make the most of your time.

To get started with Notion Calendar, simply download and install the app, sign in with Google, and you’re done!

With Notion Calendar you can:

  • See all professional and personal commitments in one place — Work and personal lives are intertwined, and your calendar should reflect this. View all calendars in your Notion Calendar, without switching tools. To connect a calendar, click + Add calendar account and select all your calendars.

  • Block personal events on your calendar — Enable event blocking by clicking on your personal calendar in the sidebar. This will create “busy” blocks on your work calendar for all personal events.

  • Connect Notion databases so events appear in your schedule — Normally, you’d need to copy events from a Notion database into a separate calendar app. However, Notion Calendar automatically populates your calendar with dated events in databases you’ve connected.

  • Link Notion pages to your eventsFor events pulled into your calendar from a connected database, you can select Open in Notion to navigate to the Notion page. When you create a new event in Notion calendar, click on Docs and links to link an existing Notion page or create a new one.

  • Countdown to your upcoming events — When you have an upcoming event, you’ll see a countdown timer in your menu bar to help you stay ahead of your schedule.

Connect with team members in the office and globally

Whether your team members are sitting on the desk opposite yours, or on the other side of the world, Notion Calendar helps you connect and collaborate conveniently.

Create a new event by double-clicking on the time and date in your calendar. Then, you can add Participants who’ll receive an invite, as well as a Zoom or Google Meet Conferencing link, Location, and attach any relevant Docs and links.

Your colleagues can also book time with you. To enable this, click Share availability in the Scheduling snippet. Here, mark available times on your calendar so colleagues can book a meeting with you in one click.

And, if your team is international, you don’t have to waste time going back and forth to arrange meetings that work for everyone. Visualize the schedule in different locations by clicking on the time zone in the top left corner and selecting another time zone.

Use shortcuts for more efficient navigation

Notion Calendar is intuitive to navigate, and you can get around even faster using shortcuts.

Here are some helpful shortcuts to speed up your workflow:

  • Go to today — Press T to navigate back to today, or click on the Today button at the top of the grid.

  • Go to next week or month — Hit J to skip forward to the next week or month (depending if you are in weekly or monthly view). Hitting K will take you back to the previous week or month.

  • Navigate forward or backward — Use the and keys to move left (past) or right (future).

  • Share your availability — Hit S to go to the Share availability window and mark free time on your calendar.

  • See your next upcoming event — Skip ahead to the next event in your calendar by tapping N. You can go to the previous even using B or shift N.

  • Show or hide weekendsCtrl/⌘ K will alternate between showing or hiding weekends in the calendar.

  • Learn and customize all keyboard shortcuts — Press ? for a list of all available keyboard shortcuts. You can customize shortcuts by going to Settings, Calendar, and selecting Menu bar.

Linking databases to your Notion calendar

Connecting databases to Notion Calendar lets you turn database entries into events on your calendar.

Once you’ve added a database, all dated items from the database will appear in your calendar. If no start and end time is specified, your items will show up as All-day events at the top of your calendar view. You can drag and drop these events to specific times in the day, and your Notion database will automatically update to mirror your calendar.

Personal task tracker

Connect your personal task database to Notion Calendar so you can track everything you need to do, and manage your to do list.

This is especially helpful if you want to use time-blocking to get more done. Make sure items in your database include a start and end time to block off time on your calendar for each task.

Product roadmap

Keep up with planned launches by connecting your team’s product roadmap to your Notion calendar.

These can be all-day events which will appear at the top of your day’s schedule and don’t block off any time on the calendar.

Switch to monthly view in the top-right dropdown for an overview of the month’s upcoming launches.

Content calendar

Stay on track with publishing deadlines by connecting your team’s content calendar to your Notion Calendar.

You’ll see any pieces that are scheduled to go live, so you can plan you time and create any supporting content required. Plus, you can easily navigate to article and post drafts and notes in Notion which are only a click away.

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