Organize and plan your projects with Notion

Streamline your team’s workflow by bringing your project planning and task management into the same space.

Using project plans to keep team members aligned

Once you dive into a project, it’s easy to lose track of what you need to do and why. That’s where project plans come in. Turn your project’s scope, goals, and milestones into a shareable doc that aligns team members and collaborators alike.

A screenshot of a project schedule.

Build your project plans in Notion’s connected workspace to:

  • Create, edit, and store your plans beside other project docs like roadmaps and risk assessments

  • Provide one source of truth for all team members 

  • Track your team’s progress toward your shared goals

A screenshot of a project roadmap.

How to use Notion for project planning

  1. Create a Notion account.

  2. Make a new page to store your project plan. Use Notion's project plan templates, or start from scratch.

  3. Fill in details like project scope and goals. 

  4. Use custom properties to set timeframes and designate categories.

  5. Invite your teammates.

Notion stores your project plans and goals in one hub

Design your Scrum, Waterfall, and Agile project plans in Notion. Then connect your teammates and start creating.


How can I write a project plan?

Here’s how you can write a successful project plan:

  1. Define key details like the project's scope and goals.

  2. Identify key stakeholders and resources.

  3. Create a project timeline with specific milestones and deliverables.

  4. Establish your budget and make a resource plan.

  5. Monitor metrics and evaluate progress.

What are project planning’s five stages?

The stages of the project lifecycle are:

  1. Initiation — before kicking off a new project, define its scope and goals

  2. Planning — set a timeline and budget

  3. Execution — implement your project plan and carry out tasks

  4. Monitoring — track project progress

  5. Closing — evaluate success and reflect on lessons learned

What makes a good project plan?

A good plan is detailed and organized so when your team goes looking for something, they find it. The best project plans include:

  • A description of the entire project

  • A realistic timeline

  • Defined roles and responsibilities for team members

  • Plans for risk management

  • Deliverables and milestones