Implement more efficient documentation methods to optimize the efficiency of your company and team workflows.
Prevent problems by organizing your internal process documentation in Notion
Rapid growth plus disorganized internal process documentation can equal major communication issues, both across and within teams. Without proper documentation teams lack the clarity of centralized knowledge bases. Starting with a strong documentation template can reduce mistakes by ensuring that everyone has equal access to company info.
Notion simplifies process documentation by:
Creating a company knowledge base for streamlined information sharing across teams
Letting every team member access documentation processes, forms, and knowledge
How to write process documentation effectively
Create a Notion account.
Open a new process doc by clicking “New” on the right-hand side of the page or adding a Notion template to your team space.
Assign a process owner and any tags for easy searching.
Document the process.
Invite relevant team members to collaborate.
Process documentation is the act of recording all the steps necessary to complete a particular task. This creates uniformity across company procedures, decreasing the risk of team members missing crucial steps by helping ensure they know what’s expected of them.
One example of applying process documentation could be performance review guidelines. Your process documentation checklist might include:
Interviewing the employee under review
Discussing the employee’s performance with their manager and adding notes
Checking that quotas and team or individual goals were met
Recording each meeting with thorough notes to ensure visibility
Setting new goals
Process documentation improves company performance and operational agility by giving employees a clear sense of how to accomplish tasks while limiting miscommunications. As businesses grow, they need to easily share procedural knowledge with new hires and stakeholders; process documentation facilitates that transfer.