Visualize your workflow and prevent bottlenecks with Kanban boards

Bring your tasks, due dates, and supporting documents into one flexible workspace to align a team — even if it’s remote.

How do Kanban boards help teams stay organized?

Kanban boards are the software development equivalent of sticky notes on a whiteboard. A Kanban board’s intuitive, drag-and-drop visual interface enables you to move Kanban cards representing different tasks across a board, streamlining your project management from inception to completion. 

Use these visualizations to understand where your project is at a glance, share updates with stakeholders, and ensure your team understands how their tasks fit into the big picture of project milestones or goals. Learning how to use Kanban boards will help your team track individual tasks in real-time.

Create a Kanban board with Notion to:

  • Take advantage of our intuitive and user-friendly system

  • Keep all your information in one place

  • Improve your task management

  • Assign individuals to certain tasks

  • Connect your Kanban board to timelines, subpages about each task, knowledge vaults, docs about processes, and design systems to standardize branding

Visualize your workflow and prevent bottlenecks with Kanban boards

How to use Notion to create a Kanban board

  1. Create a Notion account. 

  2. Open your Notion teamspace.

  3. Create a new database in Notion by typing /database inline.

  4. Add entries for each task or milestone. 

  5. Customize task properties like status, assignee, sprint, and more. Designate tasks as “to-do,” “in progress,” “done,” “backlog,” or “on hold.”

  6. Create a board view to visualize the database and move Kanban cards through different columns to track progress.

Streamline project management with Kanban boards in Notion

Visualize your team’s workflow to enhance team communication and prevent bottlenecks before they happen.


What is a Kanban board vs. scrum?

The Kanban methodology emphasizes delivery and flexible planning. You can use Kanban boards, for example, to support Agile teams by creating a visual flow of work by status.

Scrum is an Agile project management framework for managing and completing projects that emphasize fixed-length sprints to accommodate rapidly changing project requirements. You can use Kanban tools to create a Scrum board.

Is Kanban Lean or Agile?

A Kanban system is both: It's a Lean approach because it focuses on reducing waste and improving flow, and it’s Agile because it supports flexibility and continuous improvement.

When should you not use Kanban boards?

Kanban software isn’t the best fit for projects that require more structured planning and execution. Teams that require strict deadlines or time-boxed iterations may also find Kanban tools less suitable.